Availability settings

Availability Settings

The Availability settings page lets you control when your business is open for bookings and display a live calendar widget on your own website so clients can check your availability at any time. It's designed for food trucks, event caterers, and corporate caterers who want to reduce back-and-forth enquiries.

> Note: This feature is available on the Pro plan and above. If you see a feature unavailable page, contact support to upgrade.

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Getting There

Navigate to Settings → Availability in your CaterCloud dashboard.

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What You Can Configure

Operating Schedule

• Operating Days — toggle which days of the week you accept bookings
• Operating Hours Start / End — set your daily working window
• Min Lead Time Hours — how far in advance a booking must be made
• Max Advance Days — how many days ahead clients can request a date

Capacity & Buffers

• Max Events Per Day — cap the number of jobs on any single day
• Buffer Before / After (mins) — add travel or setup time around events
• Min / Max Guests — restrict enquiries to your preferred party sizes

Blocked Dates

Under Blocked Ranges, add specific date ranges when you're unavailable (e.g. holidays or private holds). Each range can include an optional label.

Widget Appearance

• Widget Heading / Subheading — customise the text shown above the calendar
• CTA Text — the label on the enquiry or booking button
• Widget Theme — choose light or dark to match your website

Booking Behaviour

• Booking Mode — choose between enquiry only, request to book, or instant book
• Approval Mode — decide whether bookings are confirmed automatically or require your review
• CTA Form — link the widget button to one of your active CaterCloud forms

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Embedding the Widget on Your Website

1. Scroll to the embed section at the bottom of the page.
2. Copy the <iframe> snippet shown.
3. Paste it into your website's HTML wherever you'd like the calendar to appear.

The widget updates in real time based on your availability settings.

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Tip: Pair the widget with a CaterCloud form so enquiries submitted through your website flow straight into your bookings pipeline.