Inventory — stock & supplies

Inventory — Stock & Supplies

CaterCloud's Pantry is your central ingredient and supply catalog. It's designed for any catering business that needs accurate food costs flowing through their recipes, menus, and quotes automatically.

What the Pantry Tracks

Every item in your Pantry is an ingredient record that stores:

• Name and Category — organise items by type so you can filter quickly
• Pack price and Pack size — what you pay per pack and how many units it contains
• Unit — the measurement used across recipes (e.g. kg, each, litre)
• Cost per unit — calculated automatically from your pack price and pack size
• Cost source — shows whether the price came from a supplier, pack calculation, manual entry, or an estimate
• Yield % — accounts for prep waste so recipe costs stay accurate
• Supplier name — the vendor this ingredient is purchased from
• Recipes used / Menus used — how many recipes and menus reference this ingredient

The Main Sections at a Glance

Navigate to Pantry → Ingredients to reach your catalog. At the top of the page you'll see three summary tiles:

• Ingredients — total number of items in your catalog
• Priced — the percentage of ingredients with a confirmed price
• Estimated — items still using an AI-generated or placeholder cost

If any ingredients are estimated, a banner appears with a Review estimates button so you can confirm real prices quickly.

Filtering Your Catalog

• Use the Search bar to find an ingredient by name
• Use the category chips below the toolbar to filter by ingredient type — only categories that contain items are shown

Adding an Ingredient

1. Click + Add ingredient (or the + button in the toolbar)
2. Enter a name, optional pack price, and unit
3. Submit — the new item appears in your list and any active filters are cleared so you can see it immediately

Inline Editing

You can update Pack price, Pack size, and Yield % directly in the table without opening a separate form — click the value, type the update, then press Enter or click away to save.

> Tip: Keeping pack prices up to date here means your recipe costs, menus, and quotes all recalculate automatically — no manual rework needed.