Suppliers

Managing Suppliers in CaterCloud

Suppliers are the companies you buy ingredients from. Adding them to CaterCloud lets you track ordering contacts, lead times, and minimum order values — and links each supplier to your ingredients and purchase orders automatically.

Getting to Suppliers

Navigate to Pantry → Suppliers. The page lists all your active suppliers with a count of linked ingredients and purchase orders at a glance.

Adding a Supplier

1. Click Add supplier in the top-right corner.
2. Fill in the form fields:

• Name *(required)* — the company name, e.g. "Fresh Produce Co."
• Email — general contact email address
• Ordering email — the address CaterCloud uses when sending purchase orders to this supplier
• Phone — supplier's phone number
• Contact name — the person you deal with
• Lead time (days) — how many days in advance you need to place an order (defaults to 2)
• Min. order value — minimum spend required; enter 0 if there's no minimum
• Terms — payment or delivery terms
• Notes — any internal notes about this supplier

1. Click Save to add the supplier to your list.

Editing a Supplier

Click the pencil icon on any supplier row to reopen the form with their existing details. Update whichever fields need changing, then save.

Archiving a Supplier

If you no longer use a supplier, click the archive icon on their row. The supplier is removed from your active list. Archiving cannot be undone from the UI, so confirm before proceeding.

What the Supplier List Shows

Each row displays the supplier's name, ordering or general email, contact name, phone number, delivery lead time, minimum order value, and the number of ingredients linked to that supplier.

Viewing a Supplier's Details

Click a supplier's name to open their detail page, where you can see linked ingredients and purchase order history.

---

Tip: Set the Ordering email correctly — CaterCloud uses that address (not the general email) when sending purchase orders to the supplier automatically.