Free tool
A catering quote that adds itself up.
Line items
QUOTE — Carter Wedding
Your business name
For: Hannah Carter
Date: Saturday 6 June
Guests: 120
INCLUDED
Plated three-course menu — 120 × $62.00
$7,440.00
Service crew (6 × 8h)
$1,824.00
Travel and setup
$340.00
TOTAL $9,604.00
Per head $80.03
Deposit of 30% ($2,881.20) confirms the date.
The balance is due after the event.Be clear about this
This does not know what your food costs. Nothing on a free tool page does.
It arranges what you type and does the arithmetic. It has no access to your menu, your supplier prices or your margin — the version that prices itself from those is the product, not this page.
What it does for you
The four things a template makes you do by hand
Adds it up
Quantity times each, line by line, then the total. The most common error in a hand-written quote is arithmetic.
Works out the per head
The figure a client actually compares you on. Leaving them to divide it themselves leaves the comparison to chance.
Writes the deposit line
What confirms the date, as a percentage and as a number. A quote without one is a conversation, not an offer.
Keeps it private
No endpoint, no storage, no account. A real client’s name is safe in it because it never goes anywhere.
Where it stops
What a document cannot do
These are not missing features of the tool. They are the reason quoting software exists at all.
It cannot price from your costs
The numbers are the ones you typed. Pricing a package from your own dishes, at what those ingredients cost now, and showing the margin before you send is the product.
It cannot chase
A quote that goes quiet on a Friday needs following up on a Tuesday, and remembering that is exactly what nobody does.
It cannot take the deposit
It writes the line that says a deposit confirms the date. Actually taking it — and confirming the booking when it lands — needs an account behind it.
Questions
What people ask about quoting
- Is this a free catering quote template?
- It is better than one, and worse than the real thing. Better, because a template is a blank document you still have to add up — this does the arithmetic, works out the per-head figure and writes the deposit line. Worse, because it does not know your food costs, so the numbers in it are the ones you typed.
- Does it work out my prices for me?
- No, and it would be dishonest to imply otherwise. It has no idea what your ingredients cost. If you want a per-head price built from your own dishes, with the margin shown before you send, that is the product rather than this page.
- Where does what I type go?
- Nowhere. It runs entirely in your browser, there is no endpoint behind it and nothing is stored. You can put a real client’s name in it.
- Can I send the quote from here?
- No — copy it and paste it into your own email. Sending it, tracking whether it was opened, chasing it when it goes quiet and taking the deposit are the parts a document cannot do.
- What should a catering quote include?
- Who it is for, the date, the headcount, what is included line by line, the total, the per-head figure, and what confirms the booking. The per-head figure matters more than people expect: it is the number a client compares you on, so leaving them to calculate it themselves is leaving the comparison to chance.
Working out the numbers to put in it is the other half: how to price catering, with the working shown.